2025 – 2026 – Agenda and Minutes of Meetings

The agenda for the next meeting is available about a week before the meeting.

The Clerk is happy to provide any of the papers which the Council will consider at the meeting to members of the public (provided they are not confidential), but, to save printing costs will need to know in advance. Please let the Clerk know if you would like hard copies of the papers.

Minutes for May 2024 – March 2025 are available.

Meetings generally take place on the third Wednesday of alternate months at 7.30pm in the Chinnery Room of Fringford Village Hall (OX27 8DY)

Additional papers for discussion or note are included under the agenda for the appropriate meeting, generally as PDFs or links to the Cherwell District Council Planning Portal website. All documents and links open in new tabs.

Next Meeting

18 March

(Agenda items to the Clerk by 4 March)

Staffing Committee at 7pm

Agenda

Approved Staffing Committee Minutes

Full Council at 7.30pm

Full Council Agenda

Approved Minutes

• Governance
  • Health and Safety Policy (for review)
  • Online Payment Procedure (for review)
  • Data Map draft
  • Local Government Reorganisation – MHCLG proposals for Local Government Reorganisation in Oxfordshire
• Finance
  • Finance Report and Payment Schedule
  • Asset Register – draft
• Planning
  • 26/00452/OUT at Dymocks Farm, Buckingham Road, Bicester, OX27 8RG for “Outline planning application for the erection of up to 750 dwellings, mixed use local centre and community hub, vehicular access points, land for a primary school and other associated infrastructure – All Matters Reserved except for means of access”

21 January 2026

(Agenda items to the Clerk by 7 January)

Agenda

Approved Minutes

• Governance
  • Disciplinary Policy (draft)
  • Grievance Policy (draft)
  • Biodiversity Policy and Action Plan (for review)
  • Protocol on marking the death of a Senior National Figure (for review)
• Finance
  • Finance Report and Payment Schedule
  • Budget Monitoring to end November 2025
  • Draft Budget
  • Draft Precept Calculations
• Planning
  • 25/03176/LB at 7 The Cook House, The Parade, OX27 8AF for “Replacement of unauthorised uPVC door with timber door to front elevation” (time extension agreed)
  • 25/03184/TCA at Brashfield Lodge, Buckingham Road, Caversfield, OX27 8RE for “1. Walnut, Reduce 1 lateral at 4m s/e by removing up to 2.5m. 2. Elm, DED, a dense stand of semi mature-mature Elm, Fell 12 dead and dying trees with the potential to fall onto the neighbouring residential property. 3. Norway Maple, Extensive squirrel damage to large laterals above the highway, remove or reduce all squirrel damaged laterals with the potential to fall onto the road, as required by the nature and the extent of the defect, not exceeding 30% of the crown. 4. A single standing dead stem, out competed by adjacent trees. Fell. 5. Beech/ Sycamore, Fell 4 trees which have extensive squirrel damage and are all within 0.5m of the car port. 6. Walnut, crown raise to create up to 1.5m clearance from the boundary wall and neighbouring structure. 7. Holly, Growing in close proximity to the boundary wall, inappropriate location for long term retention, Fell. 8. Apple, Dysfunctional timber/necrotic bark and defects within the main stem, Fell.” (time extension requested)
  • 25/03353/TCA at Brashfield House, Buckingham Road, Caversfield, OX27 8RE for “T1 Walnut, poor condition, Fell to near ground level; T2 and T3 Ash, Stump regen, Fell; T4 Ash, Fell to permit relandscaping; T5 Walnut, Fell to permit relandscaping; T6,T7,T8 x3 mature but small Laburnum Fell; T9 Holly, in close proximity to the boundary wall and mature Yew, Fell”

19 November

(Agenda items to the Clerk by 5 November)

Agenda

Approved Minutes

• Governance
  • Policy Review
    • Debit Card Use Policy
    • IT Policy (draft)
    • Website Policy
  • OCC Consultation: Bicester and Mid Cherwell Movement and Place Plan (closes 1 December)
• Finance
  • Finance Report and Payment Schedule
•  Planning
  • Response to Puy du Fou Reference: 25/02232/OUT (submitted 6 October)

17 September

(Agenda items to the Clerk by 3 September)

Agenda

Approved Minutes

• Governance
  • Policy Review
    • Planning Protocol on Pre-application meetings
    • Meeting Attendance Policy (draft)
    • Equality and Diversity Policy (draft)
    • Standing Orders (revised)
  • Parish Remuneration Report and Notice
• Finance
  • Finance Report and Payment Schedule
  • Budget Monitoring Report to end July 2025
•  Planning
  • 25/02232/OUT at Land North And East Of Manor Farm, Bainton Road, Bucknell Outline application with all matters reserved for tourism development Including outdoor and indoor theatres, restaurants, hotels, conference facilities, offices, warehousing and storage, security control centre, medical centre, animal facilities (including stables, aviary, animal sheds), laundry facility and workshops, and supporting infrastructure including waste management centre, wastewater treatment facility, energy centre and sub-stations, photovoltaic (pv) solar panels, water storage tanks and pumps, lakes and water management systems, structural landscaping, internal footpaths, internal vehicular routes, active travel routes, parking and access (outline masterplan).
  • 25/02019/TCA at The Garden Quarter, Skimmingdish Lane, Caversfield, OX27 8TS for “T3, tag no. 614 Scots pine, Remove to approximately 1.0m from ground level; T4, tag no. 2555 Maple, Remove major and moderate deadwood, Remove broken and hanging branches; T5, tag no. 611 Sycamore, Remove significant sized deadwood; T6, tag no.125 Sycamore, Remove significant sized deadwood within striking distance of public footpath; T9, tag no. 2557 Sycamore, Remove significant sized deadwood; T10, tag no. 623 Sycamore, Remove Significant sized deadwood; T11, tag no. 2558 Beech, Remove significant sized deadwood; T13, tag no. 699 Sycamore, Remove Significant size deadwood; T14, tag no. 2560 Sycamore, Remove significant sized deadwood, Prune damaged stub end to Branch bark collar, Remove failed limb; T15, tag no. 700 Sycamore, Remove to approximately 1.0m from ground level; T18, tag no. 2562 Sycamore, Remove significant sized deadwood; T21, tag no. No tag. Silver Birch, Remove to approximately 0.5m from ground level; T24, tag no. 737 Sycamore, Due to multiple structural issues and crown die back, remove this tree to bifurcation union; T27, tag no. 671 744 Sycamore, Remove significant deadwood from over lawn area and desire line; T37, no tag. Birch, Remove to approximately 1.0m from ground level; T38, tag no. 696 Chestnut, Prune low branches growing towards and over road and parking bays to achieve a clearance of up to 4.5m from ground level; T44, tag no. 482 Scots pine, Remove to approximately 1.0m from ground level; T59, tag no. 2574 Goat willow, Remove due to no long-term future potential and higher likelihood of further damage imposed via secondary growth expansion of stems.”
• Planning response made between meetings
  • 25/01897/TPO at Street Record, Buckingham Road, Bicester “T68 Horse Chestnut – Remove epicormic growth at 1.8 south; T71 Oak – Crown raise to 4m on the main stem; T77 Oak – Crown raise to 4m on the main stem; T78 Horse Chestnut – Crown raise to 5m on the main stem – subject to TPO 8/1989” (Received 1/8/25; responded 27/8/25)

16 July

(Agenda items to the Clerk by 2 July)

Agenda

Approved Minutes

• Governance and Policy Review
  • Complaints Procedure and form
  • Internal Audit Terms of Reference
  • Staffing Committee Terms of Reference
  • Councillor Vacancy Procedure and Councillor Co-option Application Form
• Finance
  • Financial Report and Payment Schedule
• Planning
  • 25/01551/F at Cornucopia , 1 Horne Close, Caversfield, OX27 8FE for “Single storey detached garage/workshop and creation of additional off-road parking space” (Time extension agreed)
  • 25/01726/TPO at Aries, Fringford Road, OX27 8TH for “T1 – Corsican Pine – Overall crown reduction and rebalance by 1-2m. Works are to manage the size of the canopy in its location to the house and rebalance the canopy. Subject to TPO 4/86” (received 10 July)

21 May

(Agenda items to the Clerk by 7 May)

Annual Parish Meeting 7.30pm

Annual Meeting of the Parish Council to follow at 8pm

Agenda

Approved Minutes

• Governance and Policy Review
  • Dispensations Procedure  – draft
  • Internal Financial Control Policy – draft
  • Scheme of Delegation – draft
  • Risk Management Strategy (draft) and Review document
• Information Logs
  • Freedom of Information Disclosure Log – draft
  • Gifts and Hospitality Log – draft
  • Training and CPD Log – draft
• Finance
  • Financial Report and Payment Schedule
  • Budget Monitoring Report to end March 2025
  • Proposed Budget for 25/26
  • Reserves Policy (draft)
  • Statement of Accounts – including Asset Register
  • Internal Audit Letter and Report
  • External Audit – draft AGAR
  • Draft Electors’ Rights Notice
  • Explanation of Variances
• Planning
  • Application reference: 25/00476/F at 5 Skimmingdish Lane, OX27 8UN for “Two storey side extension and single storey rear extension, glazed canopy and new access” – received 26 March, responded 15 April
  • Application reference: 25/00736/F at 12 Montgomery Road, OX27 8FG for “Two storey side extension” – received 1 April, responded 22 April
  • Response to 25/00439/SCOP at Land At Dymocks Farm, Buckingham Road, Bicester for “EIA scoping opinion for a proposed residential-led development”
  • Application reference: 24/00245/OUT – additional Flood Risk Assessment
    • Parish Council response to the revised Flood Risk Assessment
    • Additional information submission to the Planning Inspector

Planning meetings are convened as required