2024 – 2025 – Agenda and Minutes of Meetings

The agenda for the next meeting is available about a week before the meeting.

The Clerk is happy to provide any of the papers which the Council will consider at the meeting to members of the public (provided they are not confidential), but, to save printing costs will need to know in advance. Please let the Clerk know if you would like hard copies of the papers.

Minutes for May 2023 – March 2024 are available.

Meetings generally take place on the third Wednesday of alternate months at 7.30pm in the Chinnery Room of Fringford Village Hall (OX27 8DY)

Additional papers for discussion or note are included under the agenda for the appropriate meeting, generally as PDFs or links to the Cherwell District Council Planning Portal website. All documents and links open in new tabs.

2025

19 March

(agenda items to the Clerk by 5 March)

Agenda

Approved Minutes

Governance  – Policies for review

• Financial Regulations (draft)
• Freedom of Information Policy and Publication Scheme
• Gifts and Hospitality Policy
• Social Media and Electronic Communication Policy

Finance

• Finance Report and Payment Schedule

Response to CDC Regulation 19 consultation on the Local Plan

Planning application received 22 January

• 25/00144/TPO at Land North Of Rau Court, Caversfield, Bicester for “T824, Elm – Fell to near ground level(by Jan 2027). G825, Group of x5 Elm – Fell to near ground level(by Sept 2025).  T826, Elm – Fel to near ground level(by Jan 2027). T827, Ash – Sever Ivy(by Sept 2025).  T828, Sycamore – No Work. T829, Ash – Remove western stem over garden(by Sept 2025)  T830, Elm – Fell to near ground level(by Sept 2025). T831, Elm – Fell to near ground level(by Sept 2025).  G832, Group of x4 Elm – Fell to near ground level(by Sept 2027). T833 & T834, Oak & Chestnut – No Work. – Subject to TPO 12/2003″

Scoping application received 25 February (time extension agreed)

• 25/00439/SCOP Tor & Co Land At Dymocks Farm, Buckingham Road, Bicester EIA scoping opinion for a proposed residential-led development

Application received 7 March

• 25/00539/TCA at Brashfield House, Buckingham Road, OX27 8RE for “G1 yew – fell x11 trees. G2 Horse chestnut, Sycamore and Holly – Fell x 6 trees.”

15 January

(agenda items to the Clerk by 1 January)

Agenda

Approved Minutes

Additional papers for discussion or note for January:

• Governance
  • Policies for review
    • Biodiversity Policy and Action Plan – draft
    • Expenses Policy
  • Parish Remuneration Report and Notice
• Finance
  • Financial Report and Payment Schedule
  • Budget Monitoring to end November 2024
  • Draft Budget
  • Precept Calculations
• Planning
  • 24/03415/F at 20 Montgomery Road, OX27 8FG for “Single storey side extension to form garage and utility room. Brick paviours to frontage for two car parking spaces.”
• Cherwell District Council Local Plan
  • Consultation
  • Plan document

Followed by a Staffing Committee

Staffing Committee Agenda

Staffing Committee Approved Minutes

2024

18 December – Additional Planning Meeting

Agenda

Approved Minutes

• Planning Appeal reference 24/00057/REF (regarding planning application 24/00245/OUT at South Lodge, Fringford Road, OX27 8TH for “Outline application for demolition of existing structures and erection of up to 99 dwellings, access, open space and associated works with all matters reserved except for access”  – original application reference 24/00245/OUT

20 November

(agenda items to the Clerk by 6 November)

Agenda

Approved Minutes

Additional papers for discussion or note for November:

• Governance
  • Grants Policy and Application Form
  • Privacy Notice
  • Website Accessibility Statement
• Finance
  • Financial Report and Payment Schedule
•  Planning
  • Planning Application reference 24/02782/F at Land North And Adjoining Home Farm, Banbury Road B4100, Caversfield for “Change of Use of land for the provision of a temporary construction access, for a period of up to 10 years, to facilitate the construction of outline planning permission ref. 21/01630/OUT”

18 September

(agenda items to the Clerk by 4 September)

Agenda

Approved Minutes

Additional papers for discussion or note for September:

• Governance
  • Policy Review
    • Dignity at Work / Bullying and Harassment Policy
    • Document Retention and Disposal Policy and appendix
    • Training and Development Policy
  • Oxfordshire Councils Charter
  • OCC Mobility Hub Consultation
• Finance
  • Finance Report and Payment Schedule
  • Budget Monitoring Report to end July 2024
• Planning (received 17 September)
  • Planning Application reference: 24/02393/F at 2 Horne Close, OX27 8FE for “Proposed garage”

17 July

(agenda items to the Clerk by 3 July)

Agenda

Approved Minutes

Additional papers for discussion or note for July:

• Policy Review
  • Communication Policy
  • Recording of Meetings Policy
  • Member / Officer Protocol
• Finance
  • Financial Report
  • Internal Audit Review of Effectiveness
  • Payment Schedule
• Planning
  • Planning Application: 24/01311/F at 55 Montgomery Road, OX27 8FG for “Removal of conservatory. Erection of single storey rear extension.”

15 May

Annual Parish Meeting 7.30pm followed by the Annual Meeting of the Parish Council

(agenda items to the Clerk by 1 May)

Agenda

Approved Minutes

Additional papers for discussion or note for May:

• Policy Review
  • Information and Data Protection Policy
  • Internal Financial Control Policy
  • Scheme of Delegation
• Risk Assessment – draft
• Information Logs
  • Freedom of Information Disclosure Log
  • Gifts and Hospitality Log
  • Training and CPD Log
•  Finance
  • Financial Report and Budget Monitoring Report to end March 2024
  • 2024/25 Budget
  • Reserves Policy
  • Statement of Accounts – including Asset Register
  • Internal Audit Letter and Report
  • External Audit – draft AGAR
  • Draft Electors’ Rights Notice
  • Statement of Variances
  • Payment Schedule
• Planning
  • Planning Application: 24/01202/F at The Barn, Fringford Lodge, Buckingham Road, OX27 8RG for “Conversion of outbuildings to form granny annexe with carer’s bedroom and home office. Link extension at ground floor between existing barn. Loft conversion. New windows, doors & roof lights. Solar panels to South elevation of outbuildings.” (received 14 May)