2022 – 2023 – Agenda and Minutes of Meetings

The agenda for the next meeting is available about a week before the meeting.

The Clerk is happy to provide any of the papers which the Council will consider at the meeting to members of the public (provided they are not confidential), but, to save printing costs will need to know in advance.  Please let the Clerk know if you would like hard copies of the papers.

Minutes for May 2021 – March 2022 are available.

Meetings generally take place on the third Wednesday of alternate months at 7.30pm in the Community Room of Gagle Brook School.

Additional papers for discussion or note are included under the agenda for the appropriate meeting, generally as PDFs or links to the Cherwell District Council Planning Portal website.  All documents and links open in new tabs.

2023

15 March

At 7.45pm in the Main Hall of Gagle Brook School

(agenda items to the Clerk by 1 March)

Agenda

Approved Minutes

Additional papers for discussion or note for March:

• Elections Briefing
• Policy Review
  • Freedom of Information Policy and Publication Scheme
  • Gifts and Hospitality Policy and notification form
  • Social Media and Electronic Communication Policy
• Financial Report
• Payment Schedule

18 January

(agenda items to the Clerk by 4 January)

Agenda

Approved Minutes

Additional papers for discussion or note for January:

• Policy Review
  • Expenses Policy
• Financial Report
• Budget Monitoring to end November 2022
• Draft 2023/24 Budget and draft Precept calculations
• Payment Schedule

2022

16 November

(agenda items to the Clerk by 2 November)

Agenda

Approved Minutes

Additional papers for discussion or note for November:

• Policy Review
  • Data Protection Policy and Disclosure Log
  • Grants Policy and Application Form
  • Privacy Notice
  • Website Accessibility Statement
• Financial Report
• Payment Schedule

5 October

Please note that due to the death of Her Majesty Queen Elizabeth II, the Parish Council had to postpone the meeting scheduled for 21 September until 5 October.

Agenda

Approved Minutes

Additional papers for discussion or note for October:

• Policy Review
  • Draft Document Retention and Disposal Policy and List of Documents for Retention or Disposal
  • Draft Training and Development Policy
  • Draft Dignity at Work /Bullying and Harassment Policy
• Civility and Respect Pledge
• Financial Report
• Budget Monitoring to end July 2022
• External Auditor new fee scale
• Payment Schedule
• Planning application
  • 22/02677/F  at 35 Woodcote Road, OX27 8UB for “Side extension above existing with internal alterations for proposed granny annexe for ancillary residential use associated with the dwelling.”

20 July

(agenda items to the Clerk by 6 July)

Approved Minutes

Agenda

Additional papers for discussion or note for July:

• Policy Review
  • Communication Policy
  • Recording of Meetings Policy
• Financial Report
• Payment Schedule

18 May

Annual Parish Meeting 7.00pm

With the Annual Meeting of the Parish Council to follow at about 7.30pm

(agenda items to the Clerk by 4 May)

Approved Minutes

Agenda

Additional papers for discussion or note for May:

• Internal Financial Control Policy and checklist
• Scheme of Delegation
• Draft Risk Assessment 22/23
• CDC Parish Remuneration Report and Parish Remuneration Notice
• Information Logs
  • Freedom of Information Disclosure Log
  • Gifts and Hospitality Log
  • Training and CPD Log
• Financial Report and Budget Monitoring to end March 2022
• 22/23 Budget
• Draft Reserves Policy
• Statement of Accounts for year end 31 March 2022
• Asset Register
• Internal Auditor’s Report and Review Framework
• External Audit – draft AGAR
• Draft Electors’ Rights Notice
• Draft Statement of Variance
• Payment Schedule
• Scheme of Delegation
• Planning applications
  • 22/01235/TPO at Land Adjoining And North Of, Rau Court, Caversfield for “T1, Ash – Coppice to near ground level – Reasons – Large cavity at base of tree and associated Fungal fruiting body resulting in increased potential for tree failure – Subject to TPO 12/2003”
• Consultations
  • OCC Proposed 40mph Speed Limit – for more information see the news article